6 Ways That Written Communication Can Benefit Your Business.

written communication

While there are different kinds of communication available for managers to use in positioning their organization competitively better than others, in today’s business, we are familiar with written communication. It involves the use of letters, memos, notices, bulletin, manuals, books, etc, to transmit information in an organization.

Principles of Good Writing:

It can be very difficult for some people to put their brilliant ideas in writing. To improve their skills, they should apply the following basic principles:

  • Write your ideas or suggestions as simple and clear as possible. Avoid unnecessary and ambiguous words that will make your ideas/suggestions difficult to understand.
  • Audience should be taken in consideration in the terms of contents and the tone of information. Make sure that appropriate contents and tone match the audience used.
  • Proofread the document several times to avoid incorrect grammar and usage. Read over your write- up once or twice for error detection. Use a dictionary to check the spellings of words or use spell-check functions on your computer if you are using one.

Below are the advantages that written communication can bring to your business:

  1. Written communication provides permanent records of information.
  2. It helps to lay down appropriate principles, policies, and rules for the running of a business.
  3. Written communication provides ready reports or records and references.
  4. It helps to transmit information wisely and selectively.
  5. It is more valid,reliable and more unique than speech.
  6. Effective Written communication is a permanent means of communication.

7Cs of Communication In A Business Setting.

7Cs of communication

In every human organization, the art of communication cannot be overemphasized. It is the means by which people interact and work with one another. Without effective communication, nothing can be achieved in an organization. Communication skills are important in every human endeavour, even in business.

The communication process should be able to help the sender and the recipient of the message communicate in such a way that the message is received, understood, and leads to action.

Here are the important features of business communication:

CORRECTNESS: To be correct in communication, the following principles should be borne in mind.

  1. Use the correct level of language.
  2. Include only fact words and figures.
  3. There should be proper grammar, punctuation, spelling and paragraphing.

COMPLETENESS: To bring a desirable result, the message should be complete. It should include everything the reader needs for the reaction desired.

  1. Follow all necessary information.
  2. Answer all questions asked.

CONCRETENESS: The business writing should be specific, definite, unambiguous and vivid, rather than vague and general.

  1. Use specific facts and figures.
  2. Put action in your verb.
  3. Choose vivid image building words.

CONCISENESS: Business executives are very busy people. They have less time to go through unnecessary lengthy messages. Conciseness makes the message more understandable and comprehensible.

  1. You must eliminate wordy expressions.
  2. Include only relevant material.
  3. Avoid unnecessary repetition.

CONSIDERATION: You should try to visualise your readers, their desires, problems, emotions, and possible reaction to your request.

  1. Focus on the reader instead of yourself.
  2. Show readers benefit or interest in reading.

CLARITY: The business message should be concise, complete, correct, concrete and with consideration.

  1. Check accuracy of facts, figures and words.
  2. Use the right level of language.
  3. Proper punctuation makes the writing clear.

COURTESY: This is more important and advantageous in business writing than it is in face-to-face conversation or communication. Courteous message helps to strengthen relations and make new friends. It builds goodwill.

  1. Answer your mail promptly.
  2. Use expressions that show respect.
  3. Be appreciative, thoughtful and sincerely tactful.

Check Your National Identification Number From Your Mobile Phone Now

nigerian communications commission

According to reports from the National Identification Management Commission (NIMC), Nigerians have been told to retrieve their national identification number (NIN) from their mobile phones by using the dialing code *346#.

The Nigerian Communications Commission ( NCC) has given a two week deadline for subscribers to provide a valid NIN to update their SIM registration records.

Nigerian SIM card users who fail to update their NIN registration after the deadline, will have their SIM blocked from their network provider(s).

All subscribers who have not done their NIN registration should visit: https://penrol.nimc.gov.ng/login form.tpl.html.php to fill the NIMC Pre-Enrolment online form. All mandatory fields must be filled with the correct information provided. After filling the form, download and print your Pre-Enrolment Slip.

Walk into the nearest NIMC registration centre with any valid and original documents of identification (Birth certificate, driver’s license, etc.) These documents will be used for verification of all details pertaining to your application and the capture of your biometrics.